Devore Rural Protection By-Laws

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Amended by quorum dated February 6, 2023 changing the voting correctly to odd and even years. 

 

The name of the organization shall be the Devore Rural Protection Association, here after known as DRPA. The DRPA is a 501c3, non-profit organization formed for the benefit of the Devore community.

 

 

   STATEMENT OF PURPOSE

    The Devore Rural Protection Association (DRPA) was formed with a commitment to bring

     forth the consensus of the community.  Along with the primary goal, the group has

    developed guidelines that they feel represent the rights and responsibilities of all Devore

    residents. These include but are not limited to:

         1. Maintain Devore’s rural identity and way of life, with no curbs or street lights on our

              roads.

         2. Protect Devore from annexation and encroachment by neighboring cities and maintain

              our present County form of government.

         3. Retain the one-residence-per-acre minimum.

         4. Remain independently serviced by private and county agencies.

         5. Preserve our trails and open-space land.

         6. Insure responsible and compatible growth and development in the Devore area.

 

     Board of Directors

    The Board of Directors (BOD) of the DRPA consists of: President, Vice President, Secretary, Treasurer and Agent of Process. All BOD members shall be elected to a 2 year term. Odd years: Vice President, Treasurer and Agent of Process / Even years:

Secretary and President. 

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                                                         Duties of Board of Directors (BOD)

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   a. The President – Primary roll is to ensure the board is effective in its task of setting and  implementing the board’s direction and  strategy. The President shall   preside at all meetings, review reports and records and helps direct  members in their roles. The President co-signs check with the Treasurer. The President shall represent the DRPA.

               

   b. The Vice President – Works with the President in assuring the organization meets its  goals. The Vice President will conduct meetings in the Presidents absence and will also represent the DRPA. The VP, in the President’s absence will assume those duties as needed. The VP  can co-sign checks in the absence of the President.  The VP oversees committees, directs members in their roles, and reports directly to the President.

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   c. The Secretary – Records minutes for all meetings and maintains all non-financial  records of the organization, keeping them available for inspection by all board members and/or officers. The Secretary will schedule meetings, send emails as directed and reports directly to the President.

                                                                                         

    d. The Treasurer – Manages or oversees the financial affairs of the DRPA; reconciles ank statements, manages cash flow and co-signs checks with the President. The Treasurer gives a financial report to the BOD and reports directly to the Presiden

 

    e. The Executive Committee / Board members at large - These members do not necessarily have an assigned  job and will either help other board members with  duties or may be assigned jobs as needed by the Board / the Executive Committee has voting rights.

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     f. The  Agent of Process -  The agent of Process is not a BOD member, but is appointed to a 2 year term by the BOD. The Agent of Process is responsible for all legal matters regarding the DRPA; filings with the State of California, and any such legal requests that may arise in the business before the BOD.  The Agent of Process will report any changes on the BOD/Officers        positions to the State of California as required. The Agent of Process informs the BOD of any legal matter as they may arise. The Agent of Process reports to the BOD.

 

   *No meeting of the DRPA will be filmed or recorded on any type of device unless given permission from the entire DRPA Board. The addendum also includes all types of social media.

   Officers

      The Officers of the DRPA consist of: The Executive Committee, Historian, Neighborhood Watch, and Trails. Additional

      Officers may be added as needed by the BOD.

          1. Duties of the Officers:

     a. Historian – Keep all historic records; preserving old pictures and documents that belong to the DRPA. The Historian may submit articles to the Newsletter and act as information officer as needed. Reports to the BOD.

     b. Neighborhood Watch – Report crime and suspicious incidents to the BOD and post on the neighborhood site to keep the community informed. The Neighborhood Watch Officer will keep a list of volunteers that belong to the program. Reports to the BOD.

     c. Trails – Keep records of current and future planned trails, maps, and any such data regarding our trail system. Report any new issues or information to the BOD and reports to the BOD.

  

    Meetings                         

         BOD meetings shall be quarterly (or more if needed): February, May, August, and November. The meetings are held on the 1st Monday of  each listed month.  There must be a quorum (4 of 7) of BOD members in order to hold an official meeting.  BOD members are required to make at least 2 meeting per year.  All residents of Devore Heights are considered members of the DRPA.  All  residents are welcome at all meetings unless so stated prior that the BOD is holding an executive meeting.

 

    DRPA Elections

           The DRPA elections shall  be held at the February meeting each year.  All residents shall have a vote on BOD and Officer positions. Any Devore resident can run for any position. The Agent of Process is the only non-elected position. The Agent of Process is appointed by the BOD. The location and time of the quarterly meetings can change as needed. Notice is posted on the Neighborhood site, Facebook and emailed  to residents ( those email address on file) and signs go up the Wednesday prior to the meetings.

 

     The DRPA Newsletter

           The newsletter is emailed to residents Quarterly: March, June, September, and prior to December 1st (usually during the Thanksgiving holiday weekend). Residents may submit articles and ads for inclusion.

•     Articles must be pertinent to or of interest to the community. The newsletter editor is an appointed position by the BOD.             The newsletter editor reports to the BOD.